Payroll

Virginia Mungia
virginia.mungia@bisd.net
Monthly Payroll
215-2014

  • Monthly Payroll
  • Other Earnings-Signatures
  • 403(b) & 457 Plan Deduction Questions (New plans or changes are processed in Human Resources)
  • Form TRS-6
  • IRS W-2 Forms

Francis Martinez
francis.martinez@bisd.net
Biweekly and Substitute Payroll
215-2013

  • Biweekly and Substitute Payroll
  • Form TRS-6
  • Kronos System Timekeeping
  • IRS W-2 Forms
  • IRS W-4 Forms

 

Payroll Information

PAYCHECKS

  • All Professional and Paraprofessional employees are paid on the 25th of each month.  If the 25th falls on a weekend or holiday, then paychecks are issued one day prior.
  • All Auxiliary employees are paid biweekly every other Friday. 
  • All Substitute employees are paid on the 25th of each month.  The checks are mailed to the employee’s residence one day prior to the pay-date.

OTHER EARNINGS

  • Other earnings appear on your check once a completed other earnings form is submitted with the appropriate signatures to the Payroll office.  Other earnings are extra pay other than your normal monthly salary for things such as tutoring, sporting events, supervision, etc. 
  • For questions on compensation for extra duties performed, please contact the person who authorized the other earnings first.  For other questions please contact the payroll contact for your pay period.

DIRECT DEPOSIT

  • We offer direct deposit to any banking institution in the United States.  Forms are available in the Payroll office.  Completed forms must be received in our office by the 10th of the month to be processed the same month.  Direct Deposit is transmitted to the financial institution on the 25th of each month, unless the 25th falls on a weekend or holiday, then it would be the day prior. Direct Deposit is not offered to Substitute employees at this time.

CHANGE OF ADDRESS

  • Please submit all change of address forms to the Human Resources department.  Forms are available in Human Resources and Payroll.

TAXES

  • Calculation percentages for Federal Withholding (based on the W-4 form), Social Security (6.20%), Medicare (1.45%) and Earned Income Credit (based on the W-5 form) are based on IRS regulations and tax tables.
  • If you need assistance in determining the marital status and/or number of allowances to enter on a W-4 form, please contact your tax advisor.
  • W-4 and W-5 forms are available in the Payroll office or can be downloaded from the IRS website at www.irs.gov in the forms and publications site.

Form W-4 and W-5

  • Forms are available in the Payroll and Human Resource office.

TEACHER RETIREMENT

  • TRS is deducted from the employee’s gross salary at a rate of 7.05%.  Of that, 6.40% if the retirement portion, which is tax sheltered.  The remaining .65% is the TRS health insurance portion, which is non-refundable. 
  • Request for TRS refund forms are available in the Payroll office or can be downloaded from the TRS website www.trs.state.tx.us.  All TRS refund forms must be notarized and authorized by the BISD Comptroller.  If you have questions concerning a TRS refund in process, please contact TRS at 1-800-223-8778.
  • If you plan to retire, or have questions concerning any other retirement issues, please call TRS.
  • You can also go into the TRS website to download information regarding 403b vendors, such as names, addresses, and phone numbers.
  • If you move, it is your responsibility to change your address with TRS.  You can download the form from the website or you may call TRS directly and they will mail you the form.  Please complete the form and mail it to TRS.  Do not send it to the Payroll or Human Resources Department.

ANNUITIES

  • You may start, increase, decrease or terminate 403b or 457 plans anytime during the year.  You can get the appropriate forms from the Payroll office.  Completed forms must be in our office by the 10th of the month in order to begin the deduction within that month.

GARNISHMENTS

  • Child Support, Tax Levies, Student Loans, etc. are garnishments based on court order documents.  These types of garnishments cannot be stopped without a written release from the court/establishment that ordered the garnishment.  Please contact the court/establishment if you feel there is an error.

EMPLOYMENT VERIFICATIONS

  • Employment verifications should be requested from the Payroll Department.  Please allow 2-3 days for verifications to be completed.

OTHER

  • Questions concerning your deductions for health, life, dental, disability, medical reimbursement, dependent care, etc. should be referred to the Human Resource Department.
  • Questions concerning Leave, such as days forwarded, days used, or leave that is docked should be referred to the Human Resources Department.
  • Questions about monthly/annual salary, stipends, or pay-grade assigned should be referred to the Human Resource Department. 

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