Payroll
Email payroll inquiries to: payroll@bisd.net
Payroll Information
- PAYROLL INFORMATION
- OTHER EARNINGS or EXTRA DUTY PAY
- TIMESHEETS
- DIRECT DEPOSIT
- TEACHERS RETIREMENT SYSTEM (TRS)
- TAXES
- GARNISHMENTS
- EMPLOYMENT VERIFICATION
PAYROLL INFORMATION
- Professional and paraprofessional employees are paid an annualized base pay once a month on approximately the 25th of each month.
- Annualized base pay means the total amount of pay to be earned in the current school year (number of days worked times the employee's daily rate) divided by the number of pay checks to be paid in the current school year. Annualized base pay results in an equal amount of pay paid each month, regardless of the number of work days in a given month.
- Overtime, other earnings, and unpaid time off (DOCK) then adjust the base pay to determine the gross pay for the month.
- See the Monthly Payroll Calendar for specific pay dates, payroll deadlines, and the dates that overtime, other earnings and DOCK are included in a paycheck.
- Substitute employees are paid every week on Friday for the days worked for the two weeks prior.
- See the Substitute Payroll Calendar for specific pay dates, the pay period to be included in a paycheck, and the payroll deadline date.
- Auxiliary employees are paid biweekly every other Friday for the prior two weeks' timesheets.
- Timesheets must be submitted and approved by the employees' supervisor to be included in the paycheck.
- See the Biweekly Payroll Calendar for specific pay dates, the pay period to be included in a paycheck, and the payroll deadline date.
OTHER EARNINGS or EXTRA DUTY PAY
- Other earnings are extra duty pay for things such as tutoring, sporting events, supervision, etc.
- Other earnings appear on your regular scheduled paycheck based on the date worked, and the pay period listed on the appropriate payroll calendar.
- For questions on compensation for extra duties performed, please contact the person who authorized the other earnings first. For other questions, please contact the payroll department.
- Other earnings can be paid by timesheet in TrueTime or an other earnings form depending on the specific extra duties performed.
- When appropriate, an employee will be instructed to complete an eletronic Other Earnings Form.
- Other Earnings Forms are like timesheets and need to be completed by the employee.
- If an employee is asked to complete an other earnings form and needs instructions on how to appropriately complete the form, please contact the payroll department.
TIMESHEETS
The time keeping system for Belton ISD is TrueTime. TrueTime is part of Skyward. The employee can go to Skyward Finance/Employee Access to view their timesheets, time off, paychecks, assignment information, etc.
Hourly/non-exempt employees are required to accurately record all hours worked in TrueTime. The workweek for the District begins at 12:00 a.m. Saturday of each week and ends on Friday at 11:59 p.m. Upon completion of the employee’s workweek, the employee is responsible for submitting their timesheets (end of the day Friday). All non-exempt employees are required to accurately use TrueTime to:
- Clock ”In” at the beginning of their workday
- Clock out to “Lunch” at the start of their lunch
- Clock “In” when returning from lunch, and
- Clock “Gone for the Day.”
An employee's schedule and length of lunch is at the discretion of their director or principal. Lunch is defined as at least 20 minutes where all duties are relieved and uninterrupted. Failure to clock-in or out may result in late payment for unverified work time during the pay period.
Nonexempt employees are not authorized to work beyond their normal work schedule without advance approval from their supervisor.
If a timesheet contains inaccurate work hours then corrections are required. The necessary corrections must be submitted using a TrueTime Adjustment form no later than 10:00 AM on Monday following the close of the week. Once the employee receives confirmation that the corrections have been made and the workweek has ended the timesheet should be submitted immediately.
TrueTime adjustments should only include actual hours worked. TrueTime adjustments must be completed to ensure payroll accuracy, such revisions are expected to be infrequent (no more than twice per month due to human error is considered acceptable). Employees are expected to consistently utilize TrueTime to record hours worked. Consistent reliance on TrueTime adjustments is considered a performance issue.
Changes to the TrueTime Timekeeper or Approver must be documented on a TrueTime Approver Change Form.
Falsification of timesheets or failure to follow the above responsibilities could result in disciplinary action up to and including termination.
DIRECT DEPOSIT
- Direct deposit is required for all employees.
- Newly hired employees are provided with an electronic Direct Deposit Authorization Form as part of their on-boarding process.
- Paper Direct Deposit Authorization Forms are available upon request from the Payroll Department. Paper forms will only be accepted in person with a photo ID.
- Current employees can change their direct deposit information or add or remove a deduction using Skyward Finance/Employee Access using the Direct Deposit Instructions available on the payroll documents page.
- In order for direct deposit changes to take effect for the current payroll, the requested change must be confirmed by the employee prior to the payroll deadline date listed on the appropriate payroll calendar in order to be included be applied to the current paycheck.
- Any discrepancies with the deposit must be discussed with your bank representative. Contact the Payroll Department for more information about direct deposit.
TEACHERS RETIREMENT SYSTEM (TRS)
- TRS deductions are required for all non-substitute employees who are scheduled to work half-time or more.
- There are two TRS deductions that are required by law:
- TRS member contributions (TRS Deposit) is 8.25% of employees eligible compensation. TRS member contribution are deducted from your eligible compensation on a pre-tax basis and forwarded directly to TRS. Member contributions are not taxed until you receive a distribution from TRS.
- TRS-Care is 0.65% of employees eligible compensation. TRS-Care is the retirees’ group health benefits program. This amount is not a member contribution to the retirement plan; is not deposited into your member contribution account; is not reflected on your Annual Statement of Account; and is nonrefundable.
- Information about TRS benefits are available at www.trs.texas.gov. TRS members have acces to MyTRS, this website provides access to personal TRS account information.
- Requests for TRS refund forms can be downloaded from the TRS website at www.trs.texas.gov. If you have questions concerning a TRS refund in process, please contact TRS at 1-800-223-8778.
- If you plan to retire or have questions concerning any other retirement issues, please call TRS.
TAXES
- Employees must complete a W-4 Employee's Withholding Allowance Certificate. This form tells an employer the marital status, number of dependents, other income and deductions, and any additional amount to use when deducting federal income tax from the employee's pay. Federal withholdings are based on IRS regulations and tax tables.
- Payroll staff cannot advise you on tax matters or instruct you on filling out the W-4 form. The IRS provides FAQs that may help with this process or you may consult a tax professional.
- W-2 forms are available to download in Skyward Finance/Employee Access for active employees. At the end of January each year, paper W-2 forms are mailed to former employees and active employees who elect to receive paper forms. W-2's will not be emailed.
- Requesting Your Form 1095 for the 2025 Tax Year
Form 1095 provides information regarding your health insurance coverage.
These forms will be available no later than March 2, 2026, and current employees
can access an electronic copy through Skyward Employee Access. Current and former employees have the right to request a paper copy for their records.- How to Request a Paper Copy
If you would like to receive a paper version of your Form 1095, please
complete our Form 1095C Request Form.
When filling out the request, you will have two options for delivery:
1. Standard Mail: The form will be sent to the mailing address listed in
Skyward. To change your address with Belton ISD please contact
Benefits@bisd.net.
2. In-Person Pick Up: You may choose to pick up your printed form at
the Belton ISD Administration Building (400 N. Wall St, Belton). - What Happens Next?
Once your request is processed and the form has been printed, you will
receive an automated email notification:- For Mail Requests: The email will confirm the date your form was
placed in the mail. - For Pick Up Requests: The email will notify you that your form is
ready. Photo ID will be required at pick up.
- For Mail Requests: The email will confirm the date your form was
- How to Request a Paper Copy